Formal Letter Writing Guide: Apologies and Inquiries
This page continues the guide on formal letter writing, focusing on apologies and inquiries. It provides essential phrases and structures for these letter types, helping students craft effective and polite correspondence.
Apologies (Przeprosiny)
When writing formalne przeprosiny po angielsku, use sincere language and take responsibility:
- "Please accept our sincere apologies for the inconvenience caused"
- "We are really sorry for the trouble we have put you to"
- "It was completely our fault"
Example: "We take full responsibility for this error and sincerely apologize for any inconvenience it may have caused you."
Offer compensation or assurance of improvement:
- "We will do our utmost to compensate for this mistake"
- "We will be investigating this issue further to ensure that it does not happen again"
Highlight: Always offer a solution or compensation when apologizing formally.
Inquiries (Zapytania)
For polite inquiries, use indirect questions and formal language:
- "I am writing to enquire about..."
- "Could you tell me... / Could you let me know..."
- "I would appreciate it if you could let me know..."
Example: "I would be grateful if you could provide more information about your English language courses for international students."
Express gratitude and anticipation of a response:
- "Thank you for your assistance in this matter"
- "I look forward to hearing from you as soon as possible"
Highlight: Use "Yours faithfully," to close an inquiry letter if you don't know the recipient's name, and "Yours sincerely," if you do.
Vocabulary: Enquiry - a formal request for information.
Remember to maintain a polite and professional tone throughout your letter, regardless of the type. These structures and phrases will help you craft effective formal correspondence in English for various situations.
